Terms & Conditions for Participation in Freediving trips

1. Eligibility and Participation Requirements

Participants must be 18 years or older. Participants aged 16-17 may participate only if accompanied on the trip by a responsible adult who accepts full responsibility for them. Written parental or guardian consent is required for all participants under 18.

All divers must possess a freediving certification to safely participate in multi-day open-water swimming. Participants agree to follow the instructions of the trip leader and organizers at all times and stay with the group in the open water. All participants must dive with a buddy at all times.

2. Health and Medical Fitness

Participants confirm that they are in adequate physical and mental health. They must disclose any relevant medical conditions (e.g. cardiac history, epilepsy, severe allergies, asthma) with instructors before commencing any dives and accept full responsibility for assessing their own fitness, seeking medical advice if unsure.

Participants consent to receive first aid or emergency medical treatment if deemed necessary by organizers or medical personnel, with all related costs borne by the participant. Emergency contact information must be provided during registration.

3. Safety, Compliance, and Code of Conduct

All participants will adhere to safety and behavioural guidelines as outlined by the Molchanovs code of conduct.

Participants agree to follow all safety instructions from organisers, guides, and support staff. The organisers reserve the right to remove any diver from diving activities if they determine that continuing would be unsafe due to the swimmer's physical or mental condition, marine life presence, dangerous objects, vessel traffic, pollution, weather, currents, water temperature, or any other hazard.

Participants are expected to be punctual and attend all scheduled briefings, transport departures, and diving sessions.

No alcohol or recreational drugs may be consumed before or during any dive. The organizers reserve the right to immediately withdraw any participant from diving if there is reasonable suspicion that the participant is under the influence of alcohol or any substance that could impair judgment, safety, or performance.

Organizers may exclude a participant from specific sessions or the entire trip—without refund—for serious or repeated breaches of the code of conduct.

4. Event Schedule and Conditions

Participants understand and agree that the itinerary is subject to change due to circumstances beyond the organisers' control, including weather conditions, sea state, local regulations, or safety considerations.

Parts of the trip may be modified, shortened, or cancelled for safety reasons. Organizers will make reasonable efforts to offer alternatives when possible, but such adjustments do not constitute grounds for refunds. No refunds or credits are provided if a participant chooses to miss or leave any part of the trip.

5. Equipment and Personal Property

Participants are responsible for bringing personal freediving equipment. Equipment rental is available at additional cost. The Organizers are not liable for lost, stolen, or damaged personal items, including freediving equipment.

6. Payments, Deposits, and Cancellations

A non-refundable deposit is required to secure a place in the event. Full payment must be made according to the published payment schedule.

If a participant disagrees with any of these Terms & Conditions, they may cancel their registration within 72 hours of payment and receive a refund of the deposit. After this 72-hour period, the deposit remains fully non-refundable.

If the organizers cancel the event in full (e.g. due to low registrations or force majeure), participants will receive a refund of fees paid, minus any non-recoverable costs; this refund is the full extent of the organizers' liability.

7. Insurance and Liability

Organisers accept no liability for injuries, accidents, or losses arising from participation, except where required by law. Participants must obtain personal divers' insurance (dan.org).

8. Photography and Media

Photographs and videos may be taken during the event. Some images may be used on the organizers' website, social media channels, and other promotional materials. By participating in the event, participants grant the organizers full, perpetual, and royalty-free rights to use, reproduce, edit, and publish such images and videos for marketing and documentation purposes. Participants who do not consent to being photographed must inform the organizers in writing before the event.

9. Communication and Data Use

By registering, participants consent to be contacted by phone, email, and messaging platforms for all communications related to the event.

Personal data will be used solely for event administration and safety purposes, in accordance with applicable data protection laws.

10. Environmental Responsibility and Cultural Respect

Participants are expected to act with care toward the environment, the local community, and the natural and cultural heritage of the host region.

• No rubbish may be thrown into the sea during swims or left on beaches at any time. The only exception is banana skins, which may be disposed of in the water due to their natural biodegradability.
• Participants must respect and preserve the natural environment, including marine ecosystems, coastal areas, and wildlife.
• Participants must show respect for local traditions, customs, and culture, and behave in a manner that reflects positively on the group and the event.
• Participants must take particular care around historical and archaeological sites, ensuring that no damage, disturbance, or inappropriate behaviour occurs in or near such locations.

Questions about these terms? info@freedivingnyc.com